2018 Banquet Overview

                                           Banquet Minutes for 2018

                                   February 24 postponed to March 3, 2018

                                                       7:15 Meeting started

Meeting called to order by Mark Herzberg, President

Opening comments from the President Mark Herzberg was made.  He thanked everyone for participating in the 2017 season.

2017 Minutes were presented in handouts and approved

Treasurer’s Report were presented in handouts and approved

        Checking balance is $4250.09

        For 2017 the club took in $7652.80 with expenses of $9116.72

        Making a loss of $1463.92 for the year.

        There were 26 members in 2017

Old Business

        There was no old business to discuss.

New Business

           Any comments on the general rules

                Talked about some updates to the NATPA rules.  In division III tractors are 1959 & older.   The maximum speed limit on III & IV keep the same.

           Any comments on V8 rules

                For safety purposes the speed limit will stay at 15 unless you have a 4 point harness seat belt, helmet, and roll cage.  This motion was approved by all.

           Tech committee comments

                No comments except the concern of V8 speed limit safety.

                Mark McVay, Jeremy DeWitt, and Kevin Bruning on the committee.

           Sled comments

                Sled options for the club are still Jeff Smith, Clay from Alta IA, and the sled from diagonal.  It was brought up to talk to Jeff about when he drops the pan.

           Other comments from any of the club members

                It was mentioned about stroker’s being in division II, but was discussed to still not allow stroker’s in the Division II class.

                Talked about age for the divisions

                        Age 10 for division II with parental consent

                        Age 14 for division III with parental consent

                        All should be safe and can handle the tractor.

           Schedule

                No Corning pull this year

                Mark has been in contact with Clarinda trying to have a pull.

                Matt talked with Brandon about a pull in Pacific Junction.

                New Member Kevin R. is looking into having a pull.

                New Market: July 1, Aug 11 & 12

                Malvern: July 21 & talked about having a second pull.

                Emerson: September 8

           Officers for  2018

                President  Mark Herzberg

                Vice President  Travis Alexender

 Delbert McVay Puller of the Year Award

        The 2017 puller of the year went to Travis Alexander

 Member’s awards

         Cups were handed out.

        All members received their 2017 Plaque bars.

        New member received his plaque 

        Everyone received a 2018 calendar.

Meeting was adjourned

2017 Banquet Overview

                                  Banquet Minutes for 2017

                                           February 18, 2017

                                        7:15 Meeting started

Meeting called to order by Mike Bruning, President

Opening comments from the President Mike Bruning was made.  He thanked everyone for participating in the 2016 season.

2016 Minutes were presented in handouts

Treasurer’s Report were presented in handouts

        Checking balance is $4927.25

        For 2016 the club took in $10,155.00 with expenses of $9912.28

        profiting $242.72 for the year.

        There were 34 members in 2016

Old Business

           Non-Profit status has been done with the Internal Revenue Service, was accepted on January 27, 2016. We are a non-profit 501 (c) 3.  Every year a 990N tax return will need filed online.  It is done for 2016, along with filing the biennial report with the state of Iowa.

New Business

           Any comments on the general rules

                No comments

           Any comments on V8 rules

                Talked about letting JD 10 series tractors be used in the V8 division.  It was decided not to worry about it at this time, unless we are having them show up at a pull, and then we will discuss then.

           Tech committee comments

                No comments

           Sled comments

                Talked about the sleds that were used during the clubs pulls in 2016.  Everyone was more in favor of Jeff White’s sled over the Diagonal sled.  The Diagonal sled first quoted the club of an hourly rate of $100 from the time they leave, but was charging a set price for different pulls.  It was talked about looking into other sled options.

           Other comments from any of the club members

                Nothing mentioned

           Schedule

                No Creston pull this year

                Corning fair has been in contact with us about doing a pull

                  during their fair time in July.

                New Market: July 2, Aug 19 & 20

                Malvern: July 22

                Emerson: 1 pull this year in Sept weekend after Labor Day.

           Elect New Officers for 2017 & 2018

                President  Mark Herzberg

                Vice President  Travis Alexender

 Delbert McVay Puller of the Year Award

        The 2016 puller of the year went to Ernie Smith

 Member’s awards

         All members are receiving a cooler.

        All members received their 2016 Plaque bars.

        New member received his plaque 

        Everyone received a 2017 calendar.

Meeting was adjourned

2016 Banquet Overview

                                 Banquet Minutes for 2016

                                        7:15 Meeting started       

Meeting called to order by Mike Bruning, President 

Opening Comments from the President Mike Bruning was made thanking everyone for participating in the 2015 season.        

2015 Minutes were presented in handouts          

Treasurer’s Report presented in handouts

          Checking balance is $5620.89

          For 2015 the club took in $11830.32 with expenses of $11220.80                         

          profiting in $609.52 for the year.

          There were 33 members in 2015

Old Business

           Non-Profit status update

     Everything has been filed with the State of Iowa for the articles of incorporation and non-profit, by-laws have been prepared, and the next step is to apply for the federal tax exemption non-profit status this year.    

New Business

           New rule changes for Div II & III per Nationals Rules

*Tractors 1959 and older or production models that started in 1959.

*Division III went to 4 MPH and a 20% margin of error for RPM’s

  are permitted.

*Kill switches are not mandatory for our club in Division II.

           Any comments on V8 rule changes or updates

        *Speed limit will stay at 15 MPH if sled is not equipped with safety kill override; otherwise there is no                 speed limit.  The RPM’s limits still exist.

        *Shifting can be used if it is ok by the sled owner.

           Tech committee comments

                Reviewed the new NATPA pulling rules for Division II & III

           Sled comments

                Lions club in Diagonal has a sled

                        Hourly rate of $100 from the time they leave home until

                        the end of the pull.

                Jeff White by Des Moines has a sled

                        $900 a day/$1400 for a 2 day event

                Who ever is sponsoring the event, can decide on the sled that

                can be available on the day of the tractor pull.

           Other comments from any of the club members

                Members were all in favor that if the club is involved with a

                pull Sponsored by a non-member, it can be a points pull if

                it is agreed upon to have the pull be points.

           Schedule was discussed for some dates of pulls.

 Delbert McVay Puller of the Year Award was presented by Mark McVay.

        The 2015 puller of the year went to Gary Jipsen.

 Member’s awards

        This year all members will receive a t-shirt.

        Everyone also received their 2015 plaque bars.

        New members in 2015 received their plaques.

        Everyone received a 2016 calendar.

Meeting was adjourned.

2015 Banquet Overview

                                                   Banquet Minutes for 2015

                                                           February 7, 2015

 Meeting called to order by Bob Wingert, President

 JoAn with the help of Darnett handed out the banquet meeting agenda, Treasurer’s report, final points for 2014, 2015 calendar, 2014 plaque bar and the plaques to the new members.

 Pledge of Allegiance           

Opening Comments from Bob Wingert, President of SWIATP was made thanking everyone for participating in the 2014 season.

Reading of the 2014 Minutes by Bob Wingert, President

            Motioned approved by Mark Herzberg

            Seconded by Kevin Bruning

            Motion passed

 Treasurer Report read by Bob Wingert

            Motioned approved by Jeremy DeWitt

            Seconded by Allen Darnold

            Motion passed

Old Business

It was discussed in 2014 that the club needed to apply for the non-profit tax exempt status for Hobby clubs under the IRS 501(C) 7, since nothing had ever been done.  The process to do the non-profit is lengthy and hasn’t been done yet, due to needing more things to be done to get registered with the State of Iowa and to become incorporated for a non-profit club.  In 2014 the IRS had set new guidelines for filing a short form to become a non-profit at a lower price to be filed online.  It was voted to retract applying for a 501(c) 7 hobby club non-profit status.

          Motioned approved by Mark McVay

          Seconded by Allen Darnold

          Motion passed

New Business

1. Non-Profit status under the IRS should be applied for

It was discussed that the club needs to still apply for the non-profit tax exempt status for non-profits under the IRS 501(C) 3.  The one-time fee of $400 is charged to apply for the status.  Once accepted there will need to be a yearly filing sent to the IRS.  Before filing with the IRS, the club needs to file an articles of incorporation for a nonprofit corporation with the State of Iowa.  Bob Wingert had talked to a lawyer (Mesen) about getting this done and what the fee would be.  Mensen told Wingert that he would give the club a discount for getting the paperwork filed with the State of Iowa.  The fee for filing with the state for the articles of incorporation will be $20 plus lawyer fees.  A copy of the by-laws that were typed up wasincluded in the packet of information.  The lawyer will help with the paperwork that needs to be filed after April 15, 2015.

            Motioned approved by Kevin Bruning

            Seconded by Mike Alexander

            Motion passed

    2.   There were no changes to the general rules

    3.    Under the V8 rules it was brought up by Mark Herzberg to let small blocks have another 500 RMP's.

It was voted to try for the year 2015 to let small blocks have an extra 500 RPM’s, making small blocks have 5500 and big blocks are still at 5000 rpm’s.

             Motioned by Mark McVay

             Seconded by Allen Darnold

             Motion approved

    4.  There were no sled owner comments

    5.   The Tech committe will not change for 2015.  The Tech committee will be Kevin Bruning, Jeremy DeWitt, and Mark McVay.

           Motioned by Mark Herzberg

           Seconded by Matt McVay

           Motion passed

    6.  The schedule for the pulls in 2015 was discussed.

    7.  Elected new President and Vice President

               President will be Mike Bruning

               Vice President will be Mark Herzberg

                     Motioned by Brandon Darnold

                     Seconded by Mark McVay

                     Motion passed

 Delbert McVay Puller of the Year Award was presented by Connie McVay.

           The 2014 Puller of the Year Award went to Bob Wingert.

Member’s awards

            This year all members received a new hat.

 Motion to adjourn

            Motioned by Kevin Bruning         

            Seconded by Chris Stephens

            Motion approved

After the meeting was adjourned, Gloria Berglund presented an Oliver tractor quilt to Cole Jipsen.

2014 Banquet Overview

                                Banquet Minutes for 2014

                                         February 22, 2014

 Meeting called to order by Bob Wingert, President

 JoAn with the help of Darnett handed out the gift bags which included the banquet meeting agenda, Treasurer’s report, final points for 2013, calendar, 2013 plaque bar and the plaques to the new members, prizes.

 Pledge of Allegiance

Opening Comments from Bob Wingert, President of SWIATP was made thanking everyone for participating in the 2013 season.

Reading of the 2013 Minutes by Bob Wingert, President

            Motioned approved by Mark McVay

            Seconded by Kevin Bruning

            Motion passed

Awards presented for 2013

            Orschelns gift cards were presented this year for the following……..

                   1^st place winners received $15

                   2^nd place winners received $10

                   3^rd place winners received $5

Treasurer Report read by Bob Wingert

Old Business

            No Comments

New Business

Non-Profit status under the IRS should be applied for

It was discussed that the club needs to apply for the non-profit tax exempt status for Hobby clubs under the IRS 501(C) 7, since nothing has been done.  The one-time fee of $850 is charged to apply for the status.  Once accepted there will need to be a yearly filing sent to the IRS.

                             Motioned approved by Kevin Bruning

                             Seconded by Mark McVay

                             Motion passed

The Tech Committee will not change for 2014.  The tech committee will be Kevin Bruning, Jeremy DeWitt, and Mark McVay.

                          Motioned approved by Gary Jipsen

                          Seconded by Brian Boot

                          Motion passed

The schedule for the Pulls in 2014 was discussed.  Discussion was made about the Tabor pull on June 28.  Tabor wanted us to run the pull, but limit the pull to only 4 hours, starting at 1pm and ending at 5pm.

All in attendance was not in favor of the pull having the time limited, so it was voted on not to get involved in the Tabor pull this year if they were going to limit the pull to only 4 hours.

Axle Gusset

All tractors with welded hubs are required to have 4 welded gussets.  Tech committee will inspect, and pullers will be allowed to pull at their first event without gussets if deemed safe by the tech committee.

          Motioned by Mark McVay

          Seconded by Jeremy DeWitt

          Motion passed

Discussion was brought up that the club should do as NATPA with points, and take the best out of 5 pulls to count as points.

No one was in favor of this change

          Motioned by Mike Bruning to leave points as is

          Seconded by Gary Jipsen

          Motion passed in favor to leave points as is.

Sled Owner comments

Safety on V-8’s

All V-8 tractors should have a high seat to at least the middle of your back.

                 Motioned by Brandon Darnold

                 Seconded by Dwight Bierbaum

                 Motion passed

V8 Rules...any changes

                        Differential lock?  No

                        Shifting? No (Sled owner says it is easier on the sled if no shifting)

                        Ground speed? 15 MPH (will be enforced by sled owner’s control.  You

                                                          will be allowed 1 warning)

                        rpm? Leave the rules as is

                        seat style? Need to be tall high back seat

                        wide front? Leave the way it is already

 Delbert McVay Puller of the Year Award was presented by Connie McVay.

            The 2013 Puller of the Year Award went to Mark Herzberg.

 Motion to adjourn

            Motioned by Mark McVay

            Seconded by Kevin Bruning